Streamlining Professional Learning Registrations at Hazard Independent School: Enhancing Efficiency and Communication
Quick facts
Industry: Education
Established: 1910
Hazard Independent contains 5 schools and 971 students. The district’s minority enrollment is 10%. Also, 44.3% of students are economically disadvantaged.
About Hazard International Schools
Academically, Hazard schools consistently rank in the upper 25% of all Kentucky schools. During the last CATS testing cycle, Hazard High School ranked within the top 10% of all Kentucky schools. Athletically, Bulldogs have won at both district and regional levels in several sports throughout the years.
Within Hazard Independent, 100.0% of teachers are licensed, and 91.7% have three or more years of experience. The student-to-teacher ratio is lower than the state average, at 14:1. The district has 2 full-time counselors on staff.
Their Mission:
The Mission of Hazard Independent Schools is to offer students a world-competitive education that will challenge their minds, inspire their hopes, and provide them the opportunity to achieve their dreams.
The Challenge
Johnny Belcher, working in Hazard Independent School, encountered a challenge with managing registrations for professional learning opportunities
He faced challenges in efficiently processing registrations, sending out confirmations, and scheduling events.
Manually coordinating these elements often led to delays and a lack of clear communication with registrants.
This inefficiency hindered their ability to ensure a smooth registration experience and caused potential confusion around scheduling.
Seeking an Automation Tool: Introducing Form Director as the Solution
Johnny Belcher searched for a solution to automate this. He turned to Form Director, a Google Workspace add-on, to streamline their registration process for professional learning events.
Form Director enabled them to:
Collect registration information through Google Forms.
Automatically send confirmation emails to registrants.
Generate calendar invitations for the registered events, ensuring that registrants received timely reminders.
Results
Streamlined Registrations: The automation of confirmations and calendar invitations has made the registration process seamless, reducing manual work and potential errors.
Enhanced Communication: Registrants now receive clear, immediate confirmation of their registration, making them feel assured and informed.
Improved Efficiency: By automating the entire registration workflow, the organization saved significant time, allowing their team to focus on creating valuable learning content rather than managing administrative tasks.
Testimonials
"Form Director has been a valuable tool for us when receiving registrations for our professional learning opportunities in that it allows registrants to receive confirmation and an automatic calendar invitation. A great solution for us. "
About Johnny Belcher
Johnny is working in Hazard Independent school.
About Jivrus Technologies and Form Director
Jivrus Technologies is a software products company focused on intelligent integration and hyper-automation. Our goal is to connect people and software platforms to streamline processes and drive growth. Our products are designed to provide a seamless and efficient user experience.
“Form Director” is an add-on application for Google Workspace that directs your Google Form submissions to Google Workspace apps like Google Docs, Slides, Sheets, Calendar, Contacts, Tasks, etc, and external systems like Database, Trello, Slack, Asana, HubSpot, PayPal, Webhook, Insightly, Quickbooks & many more.