Maximizing Efficiency in a Public School: How Angela automated and managed the Full Department Solo
Quick facts
Industry: Education
Location: Lafayette, Louisiana, USA
LPSS is a public education institution for grades PreK-12.
They are one of the largest school districts in Louisiana, with over 4,000 employees serving over 30,000 students.
Lafayette Parish School's Efficiency Revolution: A Visual Narrative of Solo Department Management with Form Director
Angela.pdfAbout Lafayette Parish School
LPSS is a public education institution for grades PreK-12 and is one of the largest school districts in Louisiana, employing over 4,000 staff members to serve more than 30,000 students across 47 schools, which include 24 elementary schools, 11 middle schools, and 8 high schools.
Their goal is to provide the best education possible to all students, ensuring they can compete globally.
Their Vision:
The Lafayette Parish School System will continue to provide excellence in education for all students.
Their Mission:
The Lafayette Parish School System in collaboration with stakeholders is committed to developing productive citizens prepared to compete in a global community.
The Challenge
Angela, working as a teacher in Lafayette Parish School, found herself facing an overwhelming challenge:
Her four-person department had been reduced to just her, yet the workload remained the same.
Her role involved managing a wide variety of tasks, from keeping track of legal records to creating confidential documents and handling departmental communications.
Manually creating documents, updating spreadsheets, and ensuring proper communication were time-consuming and error-prone, adding significant pressure to her daily work.
With a high volume of administrative tasks and no additional staff support, Angela needed an efficient solution to manage her responsibilities.
Looking for a Tool to automate: Form Director as a solution
Angela was looking for a solution to automate document creation, update spreadsheets, and streamline communication.
Angela sought out Form Director, a Google Workspace add-on, to automate her workflow and solve the pressing challenges of managing her department single-handedly.
Form Director allowed Angela to:
Automatically generate confidential documents in her Google Drive based on submitted requests, drastically reducing manual input.
Send automated emails to the correct individuals under certain conditions, ensuring timely and accurate communication without manual oversight.
Update spreadsheets automatically with new records, keeping legal documents and records up to date without extra effort.
Enable roster uploads via email for student registration, streamlining processes that would otherwise require manual intervention.
Through these automated workflows, Angela was able to maintain control over her department’s critical tasks, improving her efficiency and reducing stress despite the reduction in staff.
Results
Enhanced Administrative Efficiency: With the ability to automate legal records creation, email notifications, and spreadsheet updates, Angela was able to effectively manage her department's workload without sacrificing accuracy or timeliness.
Time Optimization: By automating routine tasks, Angela freed up time to focus on higher-priority responsibilities, allowing her to manage the same workload she had with four people more effectively as a one-person team.
Operational Streamlining: The implementation of Form Director helped Angela create a seamless and organized workflow, significantly reducing the risk of errors and ensuring that all tasks were handled efficiently, from document creation to communication.
Testimonials
"I work in a public school district, so we have too few staff with many diverse responsibilities. My 4-person department has been reduced to only 1 (me) carrying the exact same departmental workload. I sought out Form Director to see if it would solve some of the challenges facing me of too little time to complete my many tasks and keeping track of all of the legal records. With what it accomplishes, it is well worth the monthly fee I pay for it. I now have everything I possibly can automated including creating confidential documents in my Google Drive, sending emails to the correct people under certain conditions when requests are submitted (service conditions for execution), updating spreadsheets with new records, allowing roster uploads via email for registration, and the list goes on. This is an excellent product and I'd be lost without it"
About Angela C Alleman
Angela is working as a Teacher/ Technology coordinator at Lafayette Parish School System.
About Jivrus Technologies and Form Director
Jivrus Technologies is a software products company focused on intelligent integration and hyper-automation. Our goal is to connect people and software platforms to streamline processes and drive growth. Our products are designed to provide a seamless and efficient user experience.
“Form Director” is an add-on application for Google Workspace that directs your Google Form submissions to Google Workspace apps like Google Docs, Slides, Sheets, Calendar, Contacts, Tasks, etc, and external systems like Database, Trello, Slack, Asana, HubSpot, PayPal, Webhook, Insightly, Quickbooks & many more.