Smart Tools for Smarter Education: How Form Director Enhanced Efficiency at Casselman Catholic High School
Empowering Educators with Automation: A Success Story from Casselman Catholic High School
Quick facts
Location: Casselman, ON Canada
Industry: Education
Casselman Catholic High School is dedicated to offering students a personalized education focused on their success while fostering Catholic values, pride in the French language, and Franco-Ontarian culture
A high school teacher responsible for accommodating students with learning difficulties faced challenges with managing bookings, communicating student needs, and keeping schedules organized.
The process was inefficient, with manual coordination leading to delays and errors.
By implementing Form Director, the teacher streamlined the workflow, enabling teachers to book sessions easily, centralizing student information, and automating calendar updates.
This solution significantly improved efficiency, enhanced communication, and allowed the teacher to focus on providing timely support to students rather than managing logistics. The result was a seamless and scalable system that benefited both staff and students.
The process was inefficient, with manual coordination leading to delays and errors.
By implementing Form Director, the teacher streamlined the workflow, enabling teachers to book sessions easily, centralizing student information, and automating calendar updates.
This solution significantly improved efficiency, enhanced communication, and allowed the teacher to focus on providing timely support to students rather than managing logistics. The result was a seamless and scalable system that benefited both staff and students.
About Casselman Catholic High School
Casselman Catholic High School is dedicated to offering students a personalized education focused on their success while fostering Catholic values, pride in the French language, and Franco-Ontarian culture. The school’s vision emphasizes collaboration, innovation, and a safe, inclusive environment for both students and staff.
One key contributor to this environment is Hugo Lamadeleine, a high school teacher responsible for accommodating students with learning difficulties. Hugo uses Form Director, a Google Workspace add-on, to streamline the process of supporting these students.
The Challenge
As a teacher at Casselman Catholic High School, Hugo Lamadeleine faced several challenges in managing the accommodations process for students with learning difficulties:
Inefficient Booking System: Teachers needed to manually coordinate time slots to book sessions with Hugo, often resulting in miscommunications and scheduling conflicts.
Fragmented Information Flow: Critical details about students’ needs, such as their names, required accommodations, dates, times, and courses, were not systematically recorded or shared among relevant school staff.
Manual Calendar Updates: Scheduling sessions between staff and students required manual entry into Google Calendar, taking up valuable time that could be spent addressing students’ needs.
These issues created delays and inefficiencies, impacting Hugo’s ability to provide timely and effective support for students.
Seeking a Solution:
As a dedicated teacher at Casselman Catholic High School, Hugo Lamadeleine was determined to find an efficient solution to his challenges in managing accommodations for students with learning difficulties. The manual process of scheduling sessions, collecting essential student information, and ensuring that all stakeholders were informed was time-consuming and prone to errors.
Hugo needed a solution that could:
Streamline the booking process for teachers.
Automatically collect and organize all necessary information about students and their needs.
Seamlessly share the information with relevant staff.
Integrate with existing tools like Google Calendar to avoid manual updates of teachers time slots
Form Director as the Solution
To address these challenges, Hugo Lamadeleine introduced Form Director, a Google Workspace add-on, to the school’s workflow. Form Director allowed Hugo and the teaching staff to:
Streamline Scheduling
Teachers now use Google Forms to book time slots with Hugo for student accommodations.
Form Director automatically processes these submissions, ensuring that all bookings are accurately recorded.
Centralize Student Information
Through Form Director, Hugo receives all necessary information—student names, required accommodations, dates, times, and course details—in a structured format.
This information is automatically shared with relevant employees at the school, ensuring seamless communication.
Automate Calendar Updates
Form Director integrates with Google Calendar to automatically add booked sessions. This eliminates the need for manual data entry and reduces the risk of scheduling errors.
With Form Director, Hugo has transformed a previously cumbersome process into an efficient, automated workflow that benefits both staff and students.
Results
Implementing Form Director at Casselman Catholic High School has yielded significant benefits:
Improved Efficiency: The time required to manage bookings and accommodations has drastically decreased, allowing Hugo to focus more on supporting students.
Enhanced Communication: Automatic sharing of student information ensures all relevant staff are informed and aligned.
Accurate Scheduling: Integration with Google Calendar eliminates scheduling errors, ensuring that no student or session is overlooked.
Scalability: The automated system can handle a growing number of bookings and sessions without additional effort.
Testimonial
I am a high school teacher who is responsible to accommodate students who have learning difficulties. I use Form Director via Google Forms. Teachers at my school use Google Form to book time slots with me.
Form Director allows me to receive the information I need about the student's needs. I receive the name of the student the accomodation he needs, the date, time, the course, The information is send to different employees at school and is inserted in Google Calendar.
Form Director allows me to receive the information I need about the student's needs. I receive the name of the student the accomodation he needs, the date, time, the course, The information is send to different employees at school and is inserted in Google Calendar.
_Hugo Lamadeleine teacher at Casselman Catholic High School
About Hugo Lamadeleine
Hugo Lamadeleine is a highly dedicated and experienced educator who has been serving Casselman Catholic High School for the past 26 years. Throughout his illustrious career, Hugo has played a pivotal role in supporting students with learning difficulties, ensuring they receive the accommodations and resources they need to succeed academically and personally.
As a compassionate teacher, Hugo goes above and beyond to create an inclusive learning environment where every student can thrive. His responsibilities include coordinating accommodations, managing schedules, and collaborating with other staff members to address the unique needs of each student.
Hugo's unwavering commitment to his students and his innovative approach to solving challenges have made him a cornerstone of the school’s mission to provide personalized education. By embracing tools like Form Director, Hugo continues to streamline processes, foster collaboration, and ensure that each student is set on the path to success. His 26 years of service reflect his dedication, adaptability, and passion for nurturing a supportive and enriching educational environment.
About Jivrus Technologies and Form Director
Jivrus Technologies is a software products company focused on intelligent integration and hyper-automation. Our goal is to connect people and software platforms to streamline processes and drive growth. Our products are designed to provide a seamless and efficient user experience.
“Form Director” is an add-on application for Google Workspace that directs your Google Form submissions to Google Workspace apps like Google Docs, Slides, Sheets, Calendar, Contacts, Tasks, etc, and external systems like Database, Trello, Slack, Asana, HubSpot, PayPal, Webhook, Insightly, Quickbooks & many more.
Conclusion
By leveraging Form Director, Hugo Lamadeleine at Casselman Catholic High School successfully addressed the challenges of managing accommodations for students with learning difficulties.
Form Director streamlined the process of collecting and organizing critical student information through Google Forms, automating the flow of data to Google Calendar and notifying relevant staff in real time. This not only saved valuable time but also ensured accuracy and efficiency in managing student accommodations.
Form Director streamlined the process of collecting and organizing critical student information through Google Forms, automating the flow of data to Google Calendar and notifying relevant staff in real time. This not only saved valuable time but also ensured accuracy and efficiency in managing student accommodations.
Hugo’s proactive approach and the adoption of Form Director allowed him to focus on what matters most—supporting students in achieving their full potential.
The seamless integration, ease of use, and reliability of Form Director made it an indispensable tool for educators like Hugo, demonstrating its value as a game-changing solution in the field of education.
The seamless integration, ease of use, and reliability of Form Director made it an indispensable tool for educators like Hugo, demonstrating its value as a game-changing solution in the field of education.
