Transforming Exhibit Management
How Art Gallery Kimberley Streamlined Operations with Fillable Document
Quick facts
Name: Art Gallery Kimberley
Location: Kimberley, Canada
Industry: Art and Culture
Art Gallery Kimberley features original fine, functional, and decorative art by Canadian artists while specializing in The Kootenays: nature, wildlife, and small-town living.
Art Gallery Kimberley's Exhibit Evolution: A Visual Narrative
Art Gallery Kimberly - Fillable Document.pdfAbout Art Gallery Kimberley
Art Gallery Kimberley is a good place to be for seasoned art lovers, art collectors, and those looking to purchase their first original piece of art.
Regularly changing exhibitions and arts events offer new and exciting experiences to enjoy for all. We believe that art is for everyone; the experience at Art Gallery Kimberley is easygoing, entertaining, and essential! Also, it's more fun than doing laundry.
The Challange
Irma de Visser, the owner of Art Gallery Kimberley, a gallery renowned for showcasing exceptional art, the organization of exhibits involved a range of administrative tasks.
The gallery needed to manage consignment agreements and entry forms for artists effectively. These tasks were time-intensive and prone to delays due to incomplete submissions and manual processes. Additionally, the gallery wanted to align its operations with its commitment to sustainability by reducing paper usage.
The challenges included:
Inefficient Paper-Based Processes: Filling out and managing consignment agreements and entry forms that artists filled out to participate in exhibitions.
Incomplete Submissions: Missing contact details or biography sections in forms led to delays in organizing exhibits.
Need for Professionalism: The gallery aimed to maintain a professional image and enhance the artist’s experience during collaborations.
Sustainability Goals: Transitioning to a digital solution was essential to support the gallery’s efforts to reduce its environmental footprint.
Looking for a Solution
Art Gallery Kimberley sought a reliable, user-friendly tool that would:
Simplify the process of creating and managing consignment agreements and entry forms for artists.
Allow for mandatory fields to ensure all necessary information, such as contact details and artist biographies, was collected upfront.
Enhance the professional appearance of forms and streamline artist interactions.
Align with sustainability objectives by reducing paper use.
The Solution: Adoption of Fillable Document
After evaluating various options, the gallery adopted Fillable Document, a digital form creation and management solution. This tool offered several features that perfectly addressed the gallery’s needs:
User-Friendly Interface: Fillable Document provided an intuitive platform for designing and distributing digital forms, making it easy for artists to fill them out online.
Mandatory Fields for Essential Information: By ensuring that fields like contact details and biography sections were mandatory, the gallery avoided delays caused by incomplete submissions
Digital Transformation: Transitioning to online forms eliminated the need for physical paperwork, contributing to the gallery’s sustainability goals.
Enhanced Professionalism: The professionally designed digital forms elevated the gallery’s image, reflecting its commitment to quality and efficiency.
Results
The implementation of Fillable Document had a transformative impact on Art Gallery Kimberley’s operations:
Streamlined Administrative Tasks: Creating and managing consignment agreements and entry forms became significantly more efficient, enabling the gallery to focus on curating exceptional exhibits.
Time Savings: The mandatory field feature ensured that all necessary information like contact details was collected upfront, eliminating delays caused by incomplete submissions.
Sustainability Achieved: By reducing paper usage, the gallery aligned its operations with its environmental goals, demonstrating its commitment to sustainability.
Enhanced Professionalism: The digital forms projected a polished and modern image to artists and stakeholders.
Testimonials
" As the owner of Art Gallery Kimberley, I frequently work with artists to organize exhibits, which involves filling out consignment agreements, and entry forms. Using Fillable Document Solution has been a game-changer for streamlining these processes. The platform is user-friendly, allowing me to create professional, digital forms that artists can easily fill out online."
"One of the features I appreciate most is the ability to make certain fields mandatory. This ensures I receive all the necessary information upfront, saving me significant time and preventing delays caused by incomplete submissions. Additionally, the solution has helped reduce paper usage, aligning with my commitment to sustainability and efficiency."
"The transition to a digital solution has not only improved workflow but also enhanced the professional image of my gallery. I recommend Fillable Document Solution to anyone seeking a reliable, easy-to-use tool for creating and managing forms. It has truly made a positive impact on my business."
~ Irma de Visser
About Irma de Visser
Irma De Visser is an Administrative Assistant at Kimberley Arts at Centre 64, where he plays a vital role in supporting the Kimberley Arts Council's initiatives. Based in British Columbia, Canada, Irma is dedicated to promoting local art and culture, ensuring smooth operations, and enhancing the artistic community's experience at Centre 64.
About Jivrus Technologies and Fillable Document
Jivrus Technologies is a software products company focused on intelligent integration and hyper-automation. Our goal is to connect people and software platforms to streamline processes and drive growth. Our products are designed to provide a seamless and efficient user experience.
“Fillable Document” is an add-on application for Google Workspace that makes Google docs, slides, and sheets as live fillable forms on the web.
Users can prepare a template document in Google Workspace - Google Docs, Slides, and Sheets with placeholders in ${field name} format and use the "Fillable Document" add-on to configure it as a live fillable form with a rich set of field types (text, checkbox, choice, etc)
Fillable Document is a creative document management application that is very useful for business and education for individuals and teams.