Community Portal - Streamlining Registrations at Kentucky Valley Education Cooperative

Community Portal

Streamlining Professional Learning Registrations at Kentucky Valley Educational Cooperative : Enhancing Efficiency and Communication

Quick facts

Name: Kentucky Valley Educational Cooperative

Location: Hazard, Kentucky, USA

Industry: Education

KVEC serves 27 districts, encompassing 161 schools with a total of 3,901 teachers and 53,639 students.

About Kentucky Valley Educational Cooperative

Their Mission:

KVEC’s mission is to build the human capital of educators, learners, and community members to work together to solve the often pervasive challenges that exist in their rural region.

Their Vision: Reframe the education and community narrative in Appalachian Kentucky.

The Challenge

Johnny Belcher, working in Kentucky Valley Educational Cooperative, encountered a challenge with managing registrations for professional learning opportunities

High volume, communication, scheduling events

He faced challenges in efficiently processing registrations, sending out confirmations, and scheduling events.
Manually coordinating these elements often led to delays and a lack of clear communication with registrants.

This inefficiency hindered their ability to ensure a smooth registration experience and caused potential confusion around scheduling.

Seeking an Automation Tool: Introducing Form Director as the Solution

Johnny Belcher searched for a solution to automate the registration process & sending out confirmations, and scheduling events.

He turned to Form Director, a Google Workspace add-on, to streamline their registration process for professional learning events.

Form Director enabled them to:

Collect registration information through Google Forms.
Automatically send confirmation emails to registrants.
Generate calendar invitations for the registered events, ensuring that registrants received timely reminders.

Install Form Director

Results

Streamlined Registrations: The automation of confirmations and calendar invitations has made the registration process seamless, reducing manual work and potential errors.
Enhanced Communication: Registrants now receive clear, immediate confirmation of their registration, making them feel assured and informed.
Improved Efficiency: By automating the entire registration workflow, the organization saved significant time, allowing their team to focus on creating valuable learning content rather than managing administrative tasks.

Testimonial

"Form Director has been a valuable tool for us when receiving registrations for our professional learning opportunities in that it allows registrants to receive confirmation and an automatic calendar invitation. A great solution for us. "

About Johnny Belcher

With 25 years in Kentucky's public education system, Johnny Belcher has made a profound impact as a teacher, leader, and advocate for student success. Starting as a high school science and math teacher in Pikeville Independent School System, he dedicated 15 years to teaching before transitioning to a leadership role as District Assessment Coordinator/Instructional Supervisor.

Currently, he serves as the CRRSAA Director at KVEC, supporting education across eastern Kentucky. Mr. Belcher holds degrees from Alice Lloyd College and Morehead State University, is ABD for a Doctorate in K-12 Curriculum, and was honored as Kentucky’s Milken Educator in 2011.

About Jivrus Technologies and Form Director

Jivrus Technologies is a software products company focused on intelligent integration and hyper-automation. Our goal is to connect people and software platforms to streamline processes and drive growth. Our products are designed to provide a seamless and efficient user experience.
“Form Director” is an add-on application for Google Workspace that directs your Google Form submissions to Google Workspace apps like Google Docs, Slides, Sheets, Calendar, Contacts, Tasks, etc, and external systems like Database, Trello, Slack, Asana, HubSpot, PayPal, Webhook, Insightly, Quickbooks & many more.