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Quick facts
Quick facts
Company Name: Entos Pharmaceuticals
Company Name: Entos Pharmaceuticals
Location: Edmonton, Canada
Location: Edmonton, Canada
Industry: Biotechnology
Industry: Biotechnology
Entos Pharmaceuticals, a pioneering biotechnology company, is at the forefront of genetic medicine innovation. With a small but dynamic team focused on groundbreaking research and development, efficient operational workflows are paramount.
About Entos Pharmaceuticals
About Entos Pharmaceuticals
Entos Pharmaceuticals is dedicated to innovating genetic medicines using its proprietary Fusogenix technology. Their mission is to develop advanced therapeutics that address unmet medical needs, ultimately improving patient outcomes globally.
Entos Pharmaceuticals is dedicated to innovating genetic medicines using its proprietary Fusogenix technology. Their mission is to develop advanced therapeutics that address unmet medical needs, ultimately improving patient outcomes globally.
Operating in the fast-paced and highly regulated biotechnology industry, Entos relies on meticulous data management, precise documentation, and agile operational processes to drive its research forward.
Operating in the fast-paced and highly regulated biotechnology industry, Entos relies on meticulous data management, precise documentation, and agile operational processes to drive its research forward.
The Challenge
The Challenge
As a rapidly evolving biotechnology company, Entos Pharmaceuticals faced several operational challenges that threatened to slow down its innovative work:
Manual Data Entry & Document Generation: Critical information from research requests, lab material orders, and internal approvals was often captured via manual forms or basic Google Forms, requiring subsequent manual transcription into spreadsheets and the time-consuming generation of standardized documents (e.g., batch records, internal reports, safety checklists) using copy-pasting. This was prone to errors and consumed valuable scientific staff time.
Inconsistent Record Keeping: Without an automated system, ensuring consistency across various data capture points and generated documents was difficult, leading to potential compliance risks and data integrity issues.
Slow Approval Processes: Routing forms for approvals or notifications often involved manual emails or messages, delaying critical decisions and slowing down research timelines.
Scalability Concerns: With anticipated growth, the existing manual processes were not scalable, posing a significant bottleneck to future expansion and increasing administrative overhead.
Lack of Centralized Reporting: Consolidating data from various forms for internal analysis and reporting required significant manual effort, making real-time insights difficult to obtain.
Solution
Solution
Entos Pharmaceuticals discovered Form Director as a robust solution to these challenges. Recognizing its powerful automation capabilities within the Google Workspace ecosystem, they implemented Form Director to transform their manual, form-driven workflows into seamless, automated processes.
Form Director's ability to connect Google Forms with other Google Workspace applications, particularly Google Sheets and Google Docs, provided the perfect platform for Entos to:
Automate Document Generation: By leveraging Form Director, Entos was able to merge Google Form responses directly into pre-designed Google Docs templates. This meant that once a researcher submitted a form (e.g., a lab request, a material transfer agreement, or a safety incident report), Form Director automatically generated the corresponding PDF document, complete with all submitted data.
Streamline Data Logging: All form submissions were automatically appended to designated Google Sheets, creating a centralized, real-time database of requests, approvals, and records, eliminating manual data entry and ensuring data consistency.
Enhance Notifications and Communication: Form Director was configured to send automated email notifications to relevant personnel (e.g., lab managers, quality assurance, or specific research teams) upon form submission, ensuring immediate awareness and accelerating approval processes.
Improve Audit Trails: By automating document generation and data logging, Entos gained a more reliable and consistent audit trail for critical operational activities.
Implementation
Implementation
The implementation of Form Director at Entos Pharmaceuticals involved a straightforward yet impactful setup:
1. Form Design: Existing Google Forms for lab requests, material tracking, and internal documentation were refined to capture all necessary data points.
2. Template Creation: Standardized Google Docs templates were created for various documents such as batch reports, internal review forms, and equipment maintenance logs. These templates included placeholders (merge tags) for dynamic data insertion.
3. Form Director Configuration:
* For each Google Form, Form Director services were set up.
* Google Docs Service: Form responses were mapped to the respective Google Docs templates. This service was configured to generate a PDF document from the template upon each form submission, saving it to a specific Google Drive folder and assigning a unique, auto-incrementing document number using Form Director's numbering feature.
* Google Sheets Service: A separate service ensured that all form responses were automatically appended to a master Google Sheet for comprehensive data tracking and analysis.
* Email Notification Service: Email services were configured to send instant notifications to relevant team members with links to the generated documents and the submitted data, facilitating quicker approvals and actions.
4. Testing and Rollout: The automated workflows were thoroughly tested with dummy data to ensure accuracy and smooth operation before being rolled out to the entire team.
Results
Results
The integration of Form Director brought immediate and measurable benefits to Entos Pharmaceuticals:
90% Reduction in Manual Document Generation: The time previously spent on manually creating documents from form submissions was almost entirely eliminated, freeing up valuable scientific and operational staff for more critical tasks.
Enhanced Data Accuracy and Consistency: Automation drastically reduced human error in data transcription and document creation, leading to higher data integrity and reliability across all records.
Faster Operational Turnaround Times: Automated notifications and document generation significantly accelerated internal processes, from lab requests to critical approvals, thereby shortening research cycles.
Improved Compliance and Audit Readiness: Consistent, automatically generated documentation and centralized data logs provided a robust, easy-to-access audit trail, strengthening regulatory compliance efforts.
Scalable Infrastructure: Entos Pharmaceuticals now possesses a scalable system that can easily accommodate increased data volume and more complex workflows as the company grows, without proportional increases in administrative burden.
Increased Team Productivity: Researchers and operations staff can now focus more on scientific innovation and less on administrative overhead, fostering a more productive and focused work environment.
Testimonial
Testimonial
Opportunities & Recommendations
Opportunities & Recommendations
Building on the success of Form Director, Entos Pharmaceuticals could further enhance its automation journey with additional Jivrus Technologies products:
Sheet Director: To establish two-way data synchronization between Google Sheets and other external applications or internal databases, enabling more advanced data management and reporting.
Fillable Document: For creating even more complex, dynamic, and multi-page fillable documents directly from Google Docs, potentially for advanced regulatory submissions or detailed research protocols that require rich text and flexible formatting.
AppiWorks: For building highly customized and integrated workflows that connect Form Director with an even wider array of enterprise applications (CRM, LIMS, ERP) or external APIs, creating a truly hyper-automated ecosystem.
About Jivrus Technologies and Form Director
About Jivrus Technologies and Form Director
Jivrus Technologies is a software products company focused on intelligent integration and hyper-automation. "Form Director" is a Google Workspace add-on that enables intelligent routing of Google Form responses to various applications and services, helping users streamline workflows, enhance productivity, and connect seamlessly across platforms.
Form Director revolutionized how Entos Pharmaceuticals manages critical research documentation and data, saving time, improving efficiency, and empowering smarter workflows that accelerate genetic medicine innovation.
Form Director revolutionized how Entos Pharmaceuticals manages critical research documentation and data, saving time, improving efficiency, and empowering smarter workflows that accelerate genetic medicine innovation.
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